RSM Grants Management System

Improve transparency, strengthen compliance and streamline public funds management Government agencies administer billions of dollars in grants while maintaining compliance with federal and state regulations, ensuring accountability and demonstrating measurable program outcomes. Many agencies still rely on manual processes, disparate systems and spreadsheets that increase administrative burden and operational risk.

The RSM Grants Management System (GMS), built on Microsoft Power Platform and Microsoft Cloud technologies, provides an end-to-end solution for managing the complete grant lifecycle. By leveraging automation and advanced analytics, agencies can reduce administrative costs, accelerate funding delivery, improve compliance and gain real-time visibility into program performance.

Manage the complete grant lifecycle

RSM GMS supports every phase of grant administration, including:

• Program planning and funding opportunity development
• Notice of funding opportunity and application management
• Application review and scoring
• Award administration
• Grant agreement management
• Payment and reimbursement processing
• Financial monitoring
• Performance reporting
• Compliance oversight
• Subrecipient monitoring
• Closeout and records retention

The platform provides a centralized system of record that enables agencies to manage multiple funding sources, programs and grant portfolios from a single solution.

Modern applicant and grantee experience

The secure grantee portal provides applicants and recipients with self-service capabilities throughout the grant lifecycle.

Portal features include:

• Secure user registration and authentication
• Funding opportunity listings
• Online application submission
• Budget and supporting document uploads
• Milestone and deliverable tracking
• Performance and expenditure reporting
• Payment request submission
• Organization and user management
• Electronic signature integration
• Automated notifications and reminders

By replacing paper-based and email-driven processes, agencies can improve the applicant and grantee experience, reduce staff workload and increase operational efficiency.

Strengthen compliance and oversight

Government agencies must maintain compliance with federal regulations, state requirements and grant-specific terms and conditions.

RSM GMS helps agencies:

• Monitor compliance with Uniform Guidance (2 CFR 200)
• Track grant agreements, special conditions and corrective actions
• Manage risk assessments and monitor activities
• Maintain a complete audit trail of transactions and approvals
• Automate reporting deadlines and compliance reminders
• Document monitoring reviews, site visits and follow-up activities
• Support single-audit and program-audit requirements

Built-in controls help agencies improve accountability while reducing audit findings and compliance risks.

AI-powered automation

RSM GMS leverages Microsoft AI capabilities to streamline administrative activities and improve decision making.

These capabilities allow agency staff members to focus more time on program delivery and strategic oversight rather than manual administrative tasks.

Financial management and funds control

Financial management and funds control

RSM GMS provides comprehensive fund and financial oversight for government-funded programs.

Key capabilities include:

• Budget and milestone development and management
• Award and obligation tracking
• Cost-, advanced-, milestone- and deliverable-based reimbursement workflows
• Disbursement schedules
• Payment request review and approval
• Fund allocation and transfers
• Invoice management
• Financial reconciliation
• ERP and accounting system integration
• Audit-ready transaction history
• Cash flow and expenditure forecasting

These capabilities help agencies track how public funds are used while supporting timely and accurate disbursements.

Program performance and impact measurement

Track program outcomes with real-time dashboards and analytics.

Agencies can measure:

• Expenditures and budget utilization
• Program milestones
• Performance measures
• Economic impact metrics
• Geographic funding distribution
• Recipient performance
• Compliance status
• Funding outcomes

Power BI dashboards provide executives and program managers with actionable insights to support data-driven decision making.

Built for government

RSM GMS supports agencies administering:

• Federal, state and local grant programs
• State- and locally administered federal awards
• Infrastructure funding initiatives
• Economic development programs
• Community development programs
• Housing and broadband grants
• Workforce development initiatives
• Disaster recovery funding
• Public health and human services grants